CPCoE will reimburse participants’ cost of travel to attend the 2025 Annual Stakeholders Workshop in Toronto, ON from Sunday, June 1 to Wednesday, June 4, 2025. Reimbursable costs including travel are detailed below.
Air travel will be booked through Heming Group Travel Agency. Fares will be charged directly to the Heming Group account. Participants will be responsible for any fees and extra costs incurred if they request changes to travel booked after May 1, 2025, except in emergency. CPCoE will reimburse fees for one piece of checked baggage per person per flight.
Attendees may fly into either Toronto Pearson International Airport or Billy Bishop Toronto City Airport - whichever is most convenient for them.
CPCoE will reimburse reasonable taxi cost for travel to and from Toronto Pearson International Airport with official receipts including proof of payment. Free shuttle services run from Billy Bishop Airport to Downtown Toronto directly from the airport.
Travellers who choose to drive rather than fly may be reimbursed for kilometrage which cannot exceed the cost of comparable 30-day advance purchase airfare at economy rate.
When travelling by train or bus, participants are responsible to book their own travel at economy rates and to submit to CPCoE for reimbursement official receipts including proof of payments.
CPCoE will reimburse participants for use of personally owned vehicle for business purposes at 72 cents per kilometer for the first 5,000 km driven, and to 66 cents for each additional kilometer.
Toll transportation costs will be reimbursed based on proof of toll charges and official itemized invoice required.
CPCoE will pay the single room rate for up to three (3) nights between Sunday, June 1 and Wednesday, June 4, 2025 per attendee at the preferred hotel, Mariott Toronto City Centre. CPCoE will not cover incidentals, such as phone calls, movies, minibar, laundry or other services, and room upgrades.
CPCoE will provide meals during business meetings. Meal expenses will not be eligible for reimbursement if meals provided by the organizers are declined. Reasonable cost for meals while traveling will be reimbursed with itemized receipts and proof of payment. If receipts are not available, a per diem meal allowance may be claimed in lieu of actual cost to a maximum of $106.10 per day (including GST/HST and gratuities as per the following: $23.60/breakfast, $23.90/lunch, $58.60/dinner).
The CPCoE will be booking accommodations and air travel only. Each participant will be responsible for arranging their own ground transportation. If you require clarification around the booking process for alternate accommodations or travel plans, please contact events@vcp-vdc.ca.
No. This workshop will run in-person only.
Phone: 905-546-9697 ext 2001
email: events@vcp-vdc.ca