Important Information

Air travel will be booked through Heming Group travel agency. Fares will be charged directly to the CPCoE. Participants will be responsible for any fees and extra costs incurred as a result of travel changes made without prior direction from the CPCoE. CPCoE will reimburse fees for one piece of checked baggage per person per flight.  

CPCoE will reimburse reasonable taxi cost for travel to and from Montréal-Pierre Elliott Trudeau International Airport with official receipts including proof of payment. 

Travellers who choose to drive rather than fly may be reimbursed for kilometrage which cannot exceed the cost of comparable 30-day advance purchase airfare at economy rate. When submitting an expense report, please include a quote for the equivalent economy airfare.

When travelling by train or bus, participants are responsible to book their own travel at economy rates and to submit to CPCoE for reimbursement official receipts including proof of payments.

CPCoE will reimburse participants for use of personally owned vehicle for business purposes at 73 cents per kilometer for the first 5,000 km driven and to 66 cents for each additional kilometer. The reimbursement for kilometrage may not exceed the cost of the comparable 30-day advance purchase airfare rates.

Toll transportation costs will be reimbursed based on proof of toll charges and official itemized invoice required. 

When claiming milage, please attach a Google Map or similar documentation to support the distance traveled.

CPCoE will pay the single room rate for up to three (3) nights between Sunday, September 13 and Tuesday, September 15, 2026 per attendee at the preferred hotel, Le Westin Montréal. CPCoE will not cover incidentals, such as phone calls, movies, minibar, laundry or other services, and room upgrades.

CPCoE will provide meals during the duration of the Workshop. Meal expenses will not be eligible for reimbursement if meals provided by the organizers are declined. A per diem will be paid on travel days or when a meal is not provided to a maximum of $113.50 per day (including GST/HST and gratuities), based on the following rates: $28.40/breakfast, $27.40/lunch, $57.70/dinner). Meal receipts are not required; however, you must indicate on your expense report which meals were consumed during travel.